SEMINOLE COUNTY

BOARD OF COUNTY COMMISSIONERS

AGENDA

TUESDAY, MAY 25, 2004

COUNTY SERVICES BUILDING

BCC CHAMBERS – ROOM 1028

1101 EAST FIRST STREET

SANFORD, FLORIDA

Convene BCC Meeting at 9:30 A.M.

Opening Ceremonies

·        Invocation

·        Pledge of Allegiance

Awards and Presentations:

1.

Resolution – proclaiming Tuesday, May 25, 2004 as “National Missing Children’s Day”.

2.

Resolution - proclaiming the week of June 7 - 11, 2004 as “Code Enforcement Officers’ Appreciation Week”.

Consent Agenda

·        County Manager’s Consent Agenda (Items No. 3 - 28)

Administrative Services (Jamie Croteau, Director)

Support Services (Meloney Lung)

3.

Approve and authorize Chairman to execute the necessary agreement for the second phase of the conversion of the overhead electric distribution facilities to underground facilities on U.S. 17-92 in front of the Criminal Justice Center at a not-to-exceed cost of $78,935. 

District – 5 McLain 

4.

Approve to declare surplus and competitively bid a County owned .18 acre (7,696 sq. ft.) parcel to include a 2,710 sq. ft office building which is identified as Parcel #18-21-30-510-0A00-0280, 997 SR 436, Altamonte Spring. Recommended minimum bid of $78,463 based on the Property Appraiser’s Assessed Value of the land only.  District – 4 Henley

5.

Approve and authorize Chairman to execute Second Renewal of Tourism Office Lease at American Heritage Center. 

District – 3 Van Der Weide  (Angi Thompson)

Community Services (Phil Stalvey, Director)

Community Assistance (David Medley, Manager)

6.

Approve and authorize Chairman to execute five (5) Byrne Grant applications and associated documents to the following: (1)Elder Services Utility ($92,220.00); (2) Computer Crime Investigation ($51,720.00); (3) County Career Criminal Initiative III ($59,568.00); (4) Electronic Monitoring II ($58,334.00); and (5) Car Cameras Convict Criminals in Altamonte Springs ($18,963.00).

Fiscal Services (Lisa Spriggs, Director)

Budget (Lisa Spriggs)

7.

BCR #04-25 – $17,150 – Library & Leisure Services – Parks & Recreation – Fund: 00100 – General Fund.   To move funds for fencing to replace inferior backstops on softball fields one and two at Red Bug Lake Park from operating repairs and maintenance to a capital account line, as it exceeds $5,000.

8.

BCR #04-27 – $215,662 – Public Works – Road Operations/Stormwater – Fund: 13000 – Stormwater Fund.   An interim budget adjustment is needed to transfer available monies to Stormwater projects which require additional funding.  An evaluation of the status for certain projects has revealed that $132,662 is needed in the current year for three projects: Old I-4 Borrow Pit Conversion (to cover permitting fees), Oakhurst/Red Bug Outfall (to cover construction costs), and Center Drive (partial funding for construction to proceed in the late summer/early fall).  Funding is proposed to come from available balances in the completed Walden Drive Outfall Study and the completed Lake View Construction projects, supplemented by the use of fund reserves addressed on a related Budget Amendment Request (on this agenda).  An available balance of $83,000 has also been identified from the Northwestern Ave and Horse Lovers Lane projects in the Little Wekiva River Basin due to the use of in-house staff for Construction Engineering & Inspection. It is requested that these funds be returned to the overall Little Wekiva Basin Project so that other cooperative undertakings with the Water Management District and Orange County can proceed.

9.

BCR #04-30 – $100,000 – Public Works – Roads & Stormwater Operations – Fund: 10101 – Transportation Trust fund.   Additional funding will be necessary to maintain the level of service of the tree trimming program. The current budget of $450,000 for tree trimming also includes tree removal and stump grinding.  A $20,000 adjustment of budgeted operating funds is proposed in order to: respond to increased requests that are being received from citizens, meet current year needs of the Unpaved Road Program, provide for the upcoming summer storm season, and achieve the 8-year tree trimming cycle established in performance targets of the Adopted Budget  In addition, the handling of fill dirt generated from cleaning canals and ditches has resulted in landfill tipping fees which exceed the original budget allocation of $92,648.  Clean sifted material is used for shoulder repair, base for sidewalks, bank restoration or is sold but the remaining unusable dirt must be disposed of at the landfill.  A recent clean up was necessary due to several years’ accumulation of fill dirt and debris at the Consumers, Yankee Lake and Oviedo satellite yards.  A clean up is now needed at the Red Bug yard to prevent citizen complaints; an additional $80,000 would provide funding for the landfill tipping fees incurred by the Red Bug clean up and would also cover the normal accumulation of trash for the balance of this fiscal year.  Funds are available to cover both needs from the Road Materials Account Line as a result of a reduced need for millings.

10.

BCR #04-31 – $41,591 – Public Works – Road Operations / Stormwater / Traffic Engineering – Fund: 13000 – Stormwater fund and 10101 – Transportation Trust fund.   Vehicle BCC # 24523, a Ford truck assigned to the Stormwater section of the Roads/Stormwater Division, was involved in a traffic accident on 12/15/03.  There was extensive damage to the entire driver’s side and the drive shaft which resulted in the truck being totaled, and a salvage value of $2,160 received.  (Insurance settlement is being pursued, but has not been received as of this date).  This request is to replace the wrecked vehicle with an F-250 Quad Cab Pick-up truck with a 6’ bed. In the interim, the Stormwater crew is using a pool vehicle, which needs to be returned to Fleet Services as soon as practicable.    Vehicle BCC #20968, a Ford truck assigned to Traffic Engineering, is budgeted for replacement in FY 04/05. Recently, the engine on this vehicle has failed. Upon consulting with Fleet Services, it has been determined that repair of this vehicle is not cost effective.  This truck is essential in daily activities of both signal and new construction inspections.  The replacement vehicle would be a Ford F-150 with six foot bed, extended cab with seat, bed-liner, rain-shields, floor mats and a Cross Bed Aluminum Tool Box.  Upon approval to advance this replacement to FY 03/04, the Ford-F-150 will be removed from the FY 04/05 Budget.  Adequate balances are available in the current year capital equipment account to cover the purchase of both vehicles.

11.

Budget Amendment Request, $500,000 – Public Works: 11541 – 2001 Renewed Sales Tax Fund.  Design of the Howell Creek Pedestrian Bridge under the 2001 Sales Tax Sidewalk Program was advanced into the Fiscal Year 03/04 Budget by a 2^nd Public Hearing Adjustment to address safety concerns.  A specific budget allocation for construction was deferred until completion of the design phase, with the intention of construction being funded in FY 04/05.  Design for this project is now complete, and the Water Management District is anticipated to issue the requisite environmental permit shortly.  Bidding of the estimated $.5M improvement can then proceed, pending approval of this proposed Budget Adjustment.

12.

Budget Amendment Request, $122,500 – Public Works: 13000 – Stormwater Fund.  The use of Stormwater Fund Reserves is requested in the amount of $122,500 to allow construction of the budgeted Center Drive Project to proceed in the late summer/early fall of this year, supplemented by an additional $57,562 on Budget Change Request 04-27 for a total project transfer of $180,062. Cost estimates for construction have been updated to address associated environmental permitting and reconstruction requirements.

Purchasing (Ray Hooper, Manager)

13.

Accept and authorize the County Manager to execute the Certificate of Final Completion for CC-1195-02/BJC – Osceola Road Landfill Maintenance Building with GCI/General Constructors, Inc., Altamonte Springs (Certificate of Completion).

14.

Award M-439-04/TLR – On-Line Booking Resource Concessionaire Contract to CoachQuote.com of Pigeon Forge, TN (Commissions paid to County:  2% on booked reservations and 10% on advertisements).

15.

Award IFB-3088-04/GMG –Term Contract for the Purchase of Paper Towels and Toilet Paper to Dade Paper Company, Orlando.

16.

Authorize Proprietary Source and approve the issuance of a Miscellaneous Term Contract - M-437-04/BJC - for County-wide Copier Service Maintenance Agreement, with Lanier Worldwide, Inc., Orlando.

17.

Declare Surplus and Transfer one (1) International Rescue Squad; one (1) Wisconsin Trailer; and one (1) Mack Tractor Truck to Seminole County Sheriff’s Office (Transfer).

Planning & Development (Don Fisher, Director)

Community Resources (Colleen Rotella, Manager)

18.

Approve and authorize Chairman to execute the First Amendment to the 2002-2003 HOME Program Tenant-Based Rental Assistance (TBRA) Subrecipient Agreement with the Seminole County Housing Authority.  (Robert Heenan)

19.

Approve and authorize Chairman to execute the 2003-2004 HOME Program Tenant-Based Rental Assistance Subrecipient Agreement with the Seminole County Housing Authority.  (Robert Heenan)

20.

Authorize the Community Development Office to publish the proposed list of activities for 2004-05 One-Year Action Plan for 30 days to obtain public comment prior to final approval by the Board. (Robert Heenan)

21.

Approve and authorize Chairman to execute Addendum to the Jetta Point Contract with Florida Communities Trust.  District – 2 Morris

(Craig Shadrix)

Development Review (Mahmoud Najda)

22.

Authorize release of Cash Completion Bond ($174,100.95) for road improvements for Mirror Lake Commercial (Frank McMillan). 

District – 3 Van Der Weide  (Cynthia Sweet)

Public Works (Gary Johnson, Director)

Engineering (Jerry McCollum, County Engineer)

23.

Adopt Resolution of Necessity for the Cross Seminole Trail Extension along State Road 426 from Spring Hammock Preserve in Winter Springs to Howell Branch Road at the Orange County Line.  District – 1 Maloy

24.

Authorize payment to the Mayfair Meadows Homeowners Association ($17,072.72) to settle a claim for reimbursement under the County’s Wall Policy relating to the County Road 46A, Phase II Road Project.  District – 5 McLain  (Kathleen Myer)

25.

Adopt Resolution of Necessity relating to the Kewannee Trail Improvement Project.   The Resolution of Necessity will establish the County’s authority to use the eminent domain process for acquisition of the remaining three parcels of right-of-way.  District – 4 Henley

(David Martin)

26.

Approve and authorize Chairman to execute the Preliminary Engineering Agreement with CSX Transportation Inc., to facilitate the proposed widening of existing crossing surface and installation of cantilevered flashing lights and gates in conjunction with the Airport Boulevard, Phase II project.   District – 5 McLain  (Kathleen Myer)

27.

Approve and authorize Chairman to execute the Preliminary Engineering Agreement with CSX Transportation Inc., to facilitate the proposed widening of existing crossing surface in conjunction with the County Road 46A, Phase III project.  District – 5 McLain  (Kathleen Myer)

Road Operations/Stormwater (Mark Flomerfelt)

28.

Approve and authorize Chairman to execute First Amendment to the Agreement between St. John’s River Water Management District and Seminole County for the Sweetwater Cove Tributary to the Wekiva River/Sediment Control Project.  District – 3 Van Der Weide

·       County Attorney’s Consent Agenda (Items No. 29 - 30)

Litigation

29.

W. Garnett and Paulette C. White Property – Approve cost settlement relating to Parcel Number 104 of the Lake Mary Boulevard Phase III road improvement project, located at the southeast corner of Lake Mary Boulevard and State Road 417, in the amount of $117,400.00.  Judge Simmons

Property Acquisition

30.

Marsha Kennedy Property – Approve and execute Purchase Agreement relating to Parcel Number 170 of the Lake Drive road improvement project, located at 1470 Easton Way, Casselberry, in the amount of $85,000.00 with no fees or costs incurred.  Approve and authorize the County Manager to execute an agreement for extended possession.

Constitutional Officers Consent Agenda (Items No. 31 - 37)

• Clerk’s Office (Maryanne Morse, Clerk of the Court)

31.

Expenditure Approval List dated April 29, 2004; and Payroll Approval List dated May 6, 2004.

32.

Satisfactions of Judgment/Court Costs and Public Defender Application Fees

33.

Satisfactions of Judgment/Public Defender Liens

34.

Approval of BCC Official Minutes dated April 27, 2004

35.

Clerk’s “received and filed” – for information only

• Sheriff’s Office (Don Eslinger, Sheriff)

36.

Approve and authorize Chairman to execute the Budget Amendment Request in the amount of $152,520 for the Sheriff’s Office FY 03-04 budget.  The Florida Department of Juvenile Justice has provided funds for the Sheriff’s Office to provide Intensive Probation Supervision, Conditional Release, Alternative Sanctions, and SWEAT Programs at its Juvenile Enforcement Center.  The monthly amount of funds received is $50,840, for a yearly amount of $610,080.  This BAR deals with the three-month period from July 1, 2004 – September 30, 2004.  The funding related to the period from October 1, 2004 – September 30, 2005 is in the Sheriff’s Office yearly budget submission.  No new positions are included in this grant.  (Penny Fleming)

37.

Approve and authorize Chairman to execute the Budget Amendment Request for the Department of Juvenile Justice’s Contract for services at its Juvenile Assessment Center. The Florida Department of Juvenile Justice has provided funds for the Sheriff’s Office to provide Juvenile Assessment Center Services.  The monthly amount of funds received is $17,250, for a yearly amount of $207,000.  This BAR deals with the three-month period from July 1, 2004 – September 30, 2004.  The funding related to the period from October 1, 2004 – June 30, 2005 is in the Sheriff’s Office yearly budget submission.  No new positions are included in this grant.   (Penny Fleming)

·        Regular Agenda

38.

Court Appointed Council and Related Court Costs - Approve and authorize Chairman to execute the following Budget Amendment Resolution. This transfer of funds request is to accommodate the projected expenditures for the Public Defender, State Attorney, Court Appointed Council and Court Costs budgets through June 30, 2004.   Increased submission of legal fees and other related costs are the result of additional current year case filings, expedited and retroactive billing.  The latter is in response to Article V legislative implementation, whereby the State will be responsible for such services rendered after June 30, 2004.  The FY04 budget was appropriated based on 75% of annual cost estimates with 25% held in reserves.  The BAR establishes the 25% to support the additional costs being incurred.  It is anticipated that this action will cover the County’s responsibilities through June 30, 2004, however any shortfall would require additional appropriation from General Fund reserves. (Lisa Spriggs)

39.

Cutler Road – Acceptance of Cutler Road into the Seminole County maintained road system upon completion of the tree removal by the Sweetwater Master Homeowners Association. 

District – 3 Van Der Weide  (Mark Flomerfelt)

·        County Manager’s Briefing

40.

LYNX Route 47 Funding Status – Request Board direction regarding continuation of operation and funding of Oviedo area LYNX Route 47. 

(Dick Boyer)

41.

County-owned Land Dodd/Dike Road (Children’s Village)  - Staff request Board direction on the use of the structures located at Dodd/Dike Road.  District – 1 Maloy  (Meloney Lung)

42.

Revision 7 – Article V Legislation – Update Board on the directives of Senate Bill 2962 in implementing Revision 7 of Article V legislation.  (Lisa Spriggs)

43.

Annexations – Update the Board on the effect of municipal annexations on County planning, services and facilities. (April Boswell)

·       County Attorney’s Briefing

·        Recess BCC Meeting until 1:30 P.M.

·        Reconvene BCC Meeting at 1:30 P.M.

·        Public Hearing Agenda

·        Accept Proofs of Publication

·        Chairman’s statement of Public Hearing Rules and Procedures

Public Hearings:

44.

(con’t from 04/13/04) Vacate and Abandon – Adopt Resolution to Vacate and Abandon a portion of the 50 foot Right-of-Way on Brantley Drive lying south of the easterly extension of the northerly line of lot 36, Cutler Cove (Jamie Adley.  District – 3 Van Der Weide  (Michael Rumer)

45.

Rezone – Adopt Ordinance rezoning approximately 19.16 acres located on the east side of Tuskawilla Road, approximately 330 feet north of Misty Way from A-1 (Agriculture District) to PLI (Public Lands and Institutions District) (Dianne Kramer).  District – 1 Maloy  (Tina Deater)

46.

Joint Planning Interlocal Agreement – Approve and authorize Chairman to execute the Joint Planning Interlocal Agreement between Seminole County, the City of Sanford and the Sanford Airport Authority relating to the Orlando Sanford International Airport.  District – 5 McLain  (Tony Matthews)

47.

Florida Water Systems Acquisition – Consider acquisition of the Florida Water Services and adopt Resolution.  (Bob Adolphe)

Chairman’s Report

District Commissioner’s Report – District 1, 2, 3, 4 and 5.

Committee Reports

County Manager’s Report

·        Recess BCC Meeting until 7:00 P.M.

·        Reconvene BCC Meeting at 7:00 P.M.

Public Hearings:

48.

Appeal – of the Board of Adjustment’s decision to grant a side yard setback variance from 20 feet to 10 feet for a proposed addition on property located at 1734 Markham Glen Circle, Longwood, Florida (Dennis Missler).  District – 5 McLain  (Earnest McDonald)

Items for future Agenda – Commission, Staff, or Citizens

Adjourn BCC Meeting

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR 48 HOURS IN ADVANCE OF THE MEETING AT 407-665-7941.

FOR ADDITIONAL INFORMATION REGARDING THIS NOTICE, PLEASE CONTACT THE COUNTY MANAGER’S OFFICE, AT 407-665-7219.  PERSONS ARE ADVISED THAT, IF THEY DECIDE TO APPEAL DECISIONS MADE AT THESE MEETINGS / HEARINGS, THEY WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH PURPOSE, THEY MAY NEED TO INSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED, PER SECTION 286.0105, FLORIDA STATUTES.